The school is one of the most important institutions in society, but it faces challenges. One major problem that schools face today has to do with how they manage their inventory and resources effectively using existing technology, a system that can be difficult for both students and teachers to access outside working hours.
With the growing need for school districts to provide students, teachers and staff with a well-rounded educational experience, many are turning towards ERP solutions. An ERP, or Enterprise Resource Planning, is software that aids in the management of business activities. Over the last few years, it has been aggressively implemented by corporate houses, schools, and institutions all over the world for their everyday management. School ERP primarily aids in the planning and management of a school’s procedures and functions such as admissions, onboarding, student tracking and exams.
ERP is a key revolution in management because of the efficiency and resource management it delivers to an educational institution. Consider removing the time-consuming duties of manually monitoring student records and data, composing regular emails for information sharing, and investing significant time and money in number consolidation. All of this is made possible by ERP automation!
Features of School ERP
School ERP solutions have features that are designed to make the school’s administration’s complex and time-consuming jobs easier and more efficient. Here’s a list of the common types of features in an ERP.
Management of attendance
Schools keep track of attendance with the help of a school ERP. This allows teachers to be informed about which students are having difficulty or are falling behind. Some ERP solutions send out automated messages to parents informing them of their child’s presence in the school.
Management of staff and fees
ERP software enables you to automate this procedure and save time. This system can also store information such as employee attendance, qualification records, and so on. A school ERP has a powerful billing system that allows you to see what fees have been paid and what costs are still owed. It also has an online payment channel, allowing parents to make quick and safe contributions to the school’s account. With this program, you can also send out professional-looking, automatic bills.
Capabilities for online access
Cloud-based ERP solutions are a game-changer for the education industry. They allow students, teachers, and parents to access relevant information from any device and any time that has an internet connection not just your school’s computer system.
Portal for parents
Parents have gotten increasingly interested in their children’s education as a result of the advancement of technology. The parent portal school ERP software ensures that all updates are communicated to parents transparent and effective manner, including information about student performance (including grades), attendance records, and any special activities or events currently taking place at the school.
Why have a School ERP
Implementing a school ERP provides several benefits, including increased efficiency, time savings, cost savings, and so on. Here are the top five benefits:
1. Improves communication between teachers, parents, and students
Parents no longer need to physically visit the school to view their child’s performance or grades; instead, they may log in to the ERP system using their credentials and gain access to their child’s information. This also makes it easier for parents and teachers to communicate with one another and stay up to date at any time and from anywhere.
Students and teachers can collaborate outside of the classroom with the help of an ERP system. This helps to bridge the communication divide, and students can also get their questions answered online. This can be quite beneficial for students who are hesitant to ask questions during class.
2. Saves natural resources
When the ERP system is used to handle ordinary administrative duties, everything from paper files to records is saved. It leads to the conservation of natural resources and the digitization of data. It also doesn’t make a mess of the records that need to be kept.
3. Data security
Role-based access in ERP gives you the security of knowing that certain data can be shared with specific people while other records remain private. It’s online, so there’s no need to worry about losing important information like transactions or customer lists if something happens unexpectedly.
4. Cost and time efficiencies
Using the ERP system properly can save money on everything from stationery to storage space. The cost of communication is also reduced because you no longer have to call and send messages to parents to inform them of planned events at the school; the ERP takes care of that. When you add in the different automation options, every stakeholder saves a significant amount of time.
5. Access from anywhere
The software can be used at any time and from any location. Due to its accessibility, it is possible to keep a record of everything. It also makes it easier to provide real-time information to all parties. They only need the online education ERP portal’s credentials.
What should you look for while selecting the best ERP solution?
Each school has its own set of criteria, demands, and budget, and the best school ERP system may differ from one school to the next. Know what characteristics your school requires while looking for an ERP system, for example. Is it the management of attendance or the creation of reports for analysis? Also, keep an eye out for features that aid in the automation of procedures, saving you money and time in the long run.
An ERP system should have a user interface that even non-technical individuals can understand. Everything should be simple to use, from the navigation to the functionality. Make sure that your data security in a school ERP system includes these three aspects: hacker protection, password and OTP encryption, and a cloud-based security platform with role-based access for everyone.
There should be a good support team for that school ERP software that will assist you when you need it or run into problems, and if there isn’t one, it will be a waste of time and money.
With the advent of technology in every field, it has become inevitable for schools to move towards automation and ERP solutions. SUMS application is one such ERP solution that provides complete automation to your school and enhances performance and productivity. It not only resolves all the management problems but also brings efficiencies for schools and is also an affordable solution to all sizes of institutions.