Visitor Management Software for Schools and Colleges
SUMS ERP gives reception and gate staff a structured way to record campus visits. With visitor pre-registration, gate entry, gate exit and visitor reporting, your institution can maintain a clearer record of visits during the day. The module supports administrative visibility while your staff continue to apply the school or college’s visitor verification and access procedures.
SUMS ERP gives reception and gate staff a structured way to record campus visits. With visitor pre-registration, gate entry, gate exit and visitor reporting, your institution can maintain a clearer record of visits during the day. The module supports administrative visibility while your staff continue to apply the school or college’s visitor verification and access procedures.
Make everyday visitor management work simpler
Bring the relevant records, tasks and reporting into a structured SUMS ERP workflow.
Prepare for expected visits
Use visitor pre-registration to record expected visits ahead of arrival. This helps reception teams prepare the relevant visit information before completing the arrival process.
Record visitors at the gate
Use Visitor Gate IN to record entry activity. Agree the visitor information and entry procedure your institution needs so gate staff follow a consistent process.
Review visitors recorded on campus
Use the current visitors view to review visits that remain open in the system. The usefulness of this view depends on staff consistently recording entry and exit.
Complete the visit with gate exit
Record departure through Visitor Gate OUT. Maintaining both ends of the visit gives administrators a clearer visitor history than an entry-only register.
Review visitor records
Use visitor reports for administrative checks and follow-up. Confirm the required fields and report filters in a demonstration with your reception or security team.
How visitor management fits into your day
Pre-register an expected visitor when appropriate. On arrival, staff follow your verification procedure and record gate entry. Review open visits in the current visitors view, record departure at the gate and use visitor reports for subsequent checks.
Questions institutions ask
Can we pre-register visitors
Yes. SUMS includes a Visitor Pre-Register function for preparing visitor records before arrival.
Can staff see which visitors are still inside
The current visitors function shows visits recorded as open in the system. It depends on accurate entry and exit recording and is not independent physical location tracking.
Does the module record both entry and exit
Yes. Separate Visitor Gate IN and Visitor Gate OUT functions are listed in the module catalogue.
Does this replace our campus security procedure
No. Visitor records support reception and security staff. Identity checks, access decisions and supervision remain part of your institution’s operating procedures.
Bring your visitor management workflow to a focused demo.
See the visitor workflow from arrival to departure. Book a SUMS ERP demo with your reception or gate team and review the information your campus needs to record.